Dec 17. 2015
The Records Commission is comprised of the Mayor or her
designee as chairman, the Director of Finance, the Director of Law and a
citizen named by the Mayor. A secretary “shall” be appointed who does not have
to be a member of the commission and will serve at the pleasure of the
commission. The commission “may” employ an archivist. (One thing I learned from
attending meetings is there is a difference when using the words “shall” versus
“may” – still not sure what the difference is but it has been the topic of much
discussion) + ("Shall" means the requirement is mandatory.
"May" means it can be done, but isn't mandatory."
The Records Commission will have two scheduled meetings per
year “which will allow the City to dispose of obsolete and unimportant records
according to retention schedules.” On November 2, 2015 Mayor Sutherland stated
that the change of Codified Ordinance Section 148 Records Commission originated
with a change in state law. Further she stated that the City needs to be
consistent with what is required by the state.
A new records retention ordinance was adopted 11-23-15.
A meeting of the Records Commission will be held on Friday,
December 18, 2015, at 9:30 a.m. at the Bay Village City Hall, Conference Room.
Agenda: Review of RC-2 Retention Schedules – Various Departments Review of
Records Disposal Schedules.
The ordinance and the new amended ordinance can be found here:
The regulations provided in the Ohio Revised Code are here: http://codes.ohio.gov/orc/149.381
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