Monday, August 10, 2015

EPA Grant for City Hall Green Parking Lot Project

What could be the problem with a bid that saves $56,000? The city received a $120,000 grant from the EPA for City Hall Green Parking Lot Improvements. Council was matching the bid with $120,000. The bid came in at $184,000. Problem: one bid. Even though the city has known about this project for quite some time, it was not advertised until mid-July. The deadline to use or lose the money is the summer of 2016. One reason offered as to why there was only one bid was that contractors are busy this time of year. Karen Lieske suggested advertising during a slower time to get more bids. The fear of the city was the advertising cost to re-bid, maybe around $1,500. Also, the city considered the fact that the cost of the project might go up or they might not get a better bid or this bid may go up (this company is now aware that the city has $240,000 to spend on this project). To me, the one bid is more than ironic in the face of the recording equipment issue, but I digress.

Mayor Sutherland, Scott Thomas and Bob Greytak were comfortable with this bid and this company – even though – Problem:  this is the same company that completed the $300,000 tennis court project behind city hall.  After some pushing from Dave Tadych, it was admitted mistakes were made by the city with the specs on the courts but the company worked with them to a settlement. The mayor wanted to look at the bigger picture; they dealt with the problems and the tennis courts are now much enjoyed.

Members of council still had concerns about this company. With the contract going to vote tonight, Tadych had requested additional information days ago in regards to this matter from Thomas in regards to this matter but never received it. 

(Paul Vincent was absent) Henderson, Lieske and Tadych voted no. Clark, Lee and Koomar voted yes. It did not pass. After much head shaking and gesticulation on the mayor’s part, she gathered her things, got up and motioned for Thomas and Greytak to follow, left the meeting, and did not return.

Thursday, July 30, 2015

School Board

Bill Selong and Bob Piccirilli will not seek re-election on the school board.  Piccirilli believes it is time for “new blood to be on board”.  Steve Lee is not seeking re-election on his at-large council position but may seek a seat with the school board.


Few residents involve themselves with the city finances and how tax payer money is spent. Fewer attend school board meetings yet our schools receive 60% of our tax dollars. There seems to be interest only when a levy is in play. The board says the district is in excellent shape and I believe them, I’d just like to hear from residents that attend their meetings.

Wednesday, July 29, 2015

August 3, 2015 Special Meeting

Committee and Special Meeting will be held this Monday August 3. Included on the agenda:

*"Motion to convene to Executive Session –Personnel (Service Department Reorganization)

*Resolution authorizing the acceptance of a Safety Intervention Grant in the amount of $40,000 from the Ohio Bureau of Workers’ Compensation, Division of Safety and Hygiene, for the purpose of purchasing and installing two (2) Power LOAD Systems in Medic Units, and declaring an emergency.

*Ordinance authorizing the Mayor to enter into an agreement with Licursi Company for the construction of the City Hall Green City Hall Parking Lot Improvements, and declaring an emergency.

*Ordinance authoring the Mayor to execute Change Order #1F for TRAX Construction Company for the Walmar Road Concrete Repair Contract of the 2015 Pavement Maintenance and Resurfacing Program, and declaring an emergency.

*Ordinance authorizing the Mayor to execute Change Order #1F for Chagrin Valley Paving, Inc. for the Asphalt Resurfacing Contract of the 2015 Pavement Maintenance and Resurfacing Program, and declaring an emergency.


*Ordinance to amend appropriations for the current and other expenditures of the City of Bay Village for the fiscal year 2015, as previously appropriated in Annual Appropriation 14-107, and amended by Ordinance No. 15-15, and 15-52"

Wednesday, July 8, 2015

No Answers on Blockage

July 4, 2015:  In response to a question about why the city will not clear a known blocked pipe. There is still no answer to that question.

Referencing the July 2 post below about a known blockage in a pipe– There is much documentation to prove that these pipes belong to the city. What the city cannot produce is the easement giving them permission to place the pipes on private property. They received an easement from one landowner but not another. This took place in the 70’s.

Fast forward to today - You do not have to be an engineer to know that a pipe with such a significant blockage cannot drain "adequately". The city knows these pipes belong to them, the question remains - why won’t the city maintain their pipes and clear that blockage?

Blocked City Pipes

July 2, 2015:  I’ve discovered this comment from the mayor on Monday night is not true. “All I can tell you is that we did not have blockages in the system. We found some quirks but we have not found blockages.” The fact that the city has at least one blockage with video evidence was not addressed. This known blockage is being denied, are there others?

Take countless stories all over town and add to it that I learned yesterday I can go to a web page – plug in a keyword using the ‘find’ button and narrow the way I search for information. The find button highlights and takes me to sections using my keyword. I began playing with meeting minutes and searching for the words “sewer” “Greytak” or “drains” etc.

A report dated May 28, 2014 was submitted to the mayor by Mr. Greytak. A video was done on two pipes at one of the private beaches on the west side of Bay. CT Consultants findings state: “The west pipe composed of corrugated metal and vitrified clay pipe had a blockage at 120 feet from the outfall of the pipe and televising could not progress beyond that point.”

Residents say the water is coming out of the hillside more and more instead of the pipe. There is a constant flow of water coming from the pipe even though Greytak says it is only draining ground water. This “blockage” is acknowledged many times in many pages of council and sewer committee notes.


I am giving you the short version even though the discussions referenced issues dating back to 1972 surrounding this pipe; a few being the size of the pipe, erosion and the deterioration of the property, loss of property values, loss of enjoyment and no record of easements. The public states the pipe belongs to the city and the city should maintain it. Some of the questions posed to the city and the consultant went unanswered. The city refuses to clear the blockage.

Flood Talk Dominates June 29, 2015 Council Meeting

July 1, 2015:  In all fairness, the recent water problems are not entirely the fault of the current administration. The responses to it and going forward will be and will absolutely be under a microscope. There are ways to do right by the people that feel they have been failed. Going forward I hope administration can be humble enough to take the advice of the constituents and be honest, become creative, search for grant money, step up their methods of communication and do whatever it takes to keep our taxpayers happy and to protect our property values.

Here are some resident stories and comments from Monday’s meeting in addition to what I posted yesterday. Get comfy and your beverage of choice. Stay dry my friends!

Resident stories: A polite soft-spoken Wolf Rd. resident approached council with topography photos of his property. Since 2008 he has had 5 devastating floods, 2 last week. He lost his swimming pool this time. He pays 5 figures in taxes and nothing has been done. He has approached the city before and he’s not seen any help. Leaving his number “Could I hear back from someone shortly?”

An E. Oakland resident has been flooding for 30 years. No one contacts him or returns his phone calls though he has called the sewer department, his council and the mayor. There are people on his street that are senior citizens and have heart issues. “If the sewers can’t handle what we already have why are we building more houses and adding stress to the present drain system? No one has the courtesy to return calls.” His neighbors won’t come to meetings; they are disgusted and have come to terms with living with water in their basements. He suggested maybe we should get a discount on our taxes. The mayor assured him they are definitely looking at it and he shot back “Yeah you’ve been looking at it for 30 years.”

A Wolf Rd. resident has been calling the city for over 4 weeks – prior to the recent rains. He wanted them to come out because the sewer in front of his house is clogged. It is a city sewer and every time it rains, it floods. No one from the city will call back. Now they have water back up in the basement and have to foot the bill.

A Nantucket resident stated some neighbors dump mulch using an inch or more for landscaping. It ends up clogging drains. The law director said the city can address the landscaping.
A Carlton Rd. resident said that everyone on Carlton flooded. He was happy with the way the city helped him 2 years ago. They did an excellent job finding a blockage in his sewer system. He dug everything up and fixed it and still had water.

A Carlton Rd. resident believes it cannot be a coincidence that they were under water while the state of the art pumping station was being worked on. He has talked to 3 people that have lived there for 25 and 35 years. No one has had water and all of a sudden under the new technology, the pumping station, crews arguing, crews coming back, the neighbors are aware that something is fishy. Is there a problem there or not because if there is not then you should not have crews there all day Saturday and again on Saturday night. Bob Greytak said the sanitary sewer pumping station has got nothing to do with the storm water. Not a drop of storm water goes into that station. The flooding on the street had nothing to do with that station.

A Lincoln Rd. resident noted that there are problems throughout the city with storm water getting into sanitary sewers.

A resident wanted to know if all the sewers before the rains were completely cleaned out and efficient so they could handle the water coming through. The mayor responded they undertake regular maintenance but do not have the equipment or manpower to make a pass through the entire city prior to a storm.

A resident wanted to know if the layoffs prior to the election were service people that could have helped with the situation. The mayor responded that the layoffs were internal janitorial. The city went from 140 to 92 employees but no one from the sewer crew was involved.

A Lane Drive resident on the western border found the Avon Lake Hunt Club Development retention basin draining into our Bay Village sewer system. His councilman and sewer crews as well as the Avon Lake service director came to his area to investigate. He says the pipe is not supposed to be there. He says this requires a quick resolution. The mayor said this is part of that whole Walker Rd. system that feeds into that basin. It is designed to go north at a low rate so it does not swamp the system but they will look at it.

A Kenilworth resident suggested the mayor didn’t need to take calls to get an idea where flooding occurred but to drive around instead. She assured him she has but a call to register your address will help to figure out if it’s a neighborhood issue or a private property issue.

A resident asked in light of the $7.4 million invested why aren’t we building bigger storm drains. The mayor responded that we live in a mature community where the infrastructure was put in 40, 50, 60 years ago. We’ve got 2 separate systems: the sanitary system and the storm system.

A resident asked if the sanitary and storm sewers are separated and the storm sewers are already backing up, won’t the separation make it worse. The mayor said it is not a one size fits all solution. It may not be the best idea to put clean water from the sanitary to the storm sewer.

A Lincoln Rd. resident asked if someone was looking at the situation in a comprehensive manner. Since everyone’s problem is unique – some in how they drain into the sewer and some with combined sewers. You can’t just solve one problem here and create another in another location. Is it being addressed and who is studying this issue, is it the engineer or do we have specialized firms? Bob Greytak from CT Consultants gave the company background and what they have been working on with Bay. They have the specific target area of Bruce, Douglas and Russell with about 140 homes and are doing a comprehensive model in that area. How much storm water can we get out of the sanitary sewer and conversely, how does it affect the storm sewer. The study should be completed by years end. The resident is hoping for a comprehensive strategy if we all pitch in some small way to help save our property and our property values. The mayor has information from Rocky River that will be on the website. It will discuss what the homeowner’s responsibility is, what the city’s responsibility is and what you can do to help.

One resident expressed stress about the city’s lack of creativity to solve these problems. When rain barrels were mentioned the mayor said they might have to tweak an ordinance first.
One suggested a citizen committee to help get the word out and for various insights on how to best manage their own personal property.

A resident asked if the pump stations are sufficient, would 4 be better instead of 2. Greytak said he is not hearing that the pump station is causing problems. There are no storm pump stations and to try and pump surface flow is not advantageous.

Mayor Sutherland said at one point: All I can tell you is that we did not have blockages in the system. We found some quirks but we have not found blockages.

The good news: If there is feces in your basement it’s probably from your own house.
Someone said there were 8 sewer department employees, someone else said 6 – in any event it is not a lot.

The place to begin is with residents doing what they can for their individual property. Once the reason for back up is identified, there are options for what a resident can do. There were no solutions for those that have done all they could and still had water or sewage back up. These people in particular are the ones that feel the city bears responsibility. Many residents did take time to agree that “none of these sewers are designed to handle any of these storms” - which comes back to the city rebuilding with money we do not have. All proper reporting will be done with the EPA.


Understand these are my notes. I was there writing as fast as I could and listening to a mediocre recording of this night. If some thoughts seem incomplete to you, please listen to the entire recording for more information. 

So this was an emergency after all....

June 30, 2015:  I was just contacted by an EMT and a volunteer firefighter and they beg to differ with the mayor’s statement that widespread basement flooding “was not a potentially life threatening event”. They brought to my attention the hazards posed by flooded basements. Recently 2 people were electrocuted in a flooded basement. High water can extinguish pilot lights and result in toxic/explosive gas levels in basements. Seniors can be at high risk in such situations. The long term effects from exposure to toxic sewage water are real. Maybe a less likely danger – but, given one doesn’t need much water to drown in, what if a child had taken to the basement to play before parents realized the basement was flooded. Just a few things for our safety director and mayor to consider when wondering what constitutes an emergency situation.

Here is just one resident's story: We have never flooded in the 15 years we have been on Huntington Woods Pkwy, and had no reason to check our basement last week. I returned home from running errands at 2PM to find a parade of flood cleanup vehicles in neighboring driveways. Our finished basement had flooded with 8-10" of storm water, and we had 12" of smoke on the basement ceiling due to a waterlogged surge protector. Our AC was still running through flood soaked air filters and the pilot to our water heater was out. An emergency message or phone call from the city was definitely called for in this situation. I had one item in my car that needed refrigeration, otherwise I had planned to stop for an oil change next and could have easily come home to a full blown electrical fire instead of a melted power supply.